Organize Your Team. Manage Your Work. Secure Your Files.

The Teams & Small Business subscription gives organizations a secure and flexible workspace for managing documents, coordinating projects, and keeping departments aligned.

Instead of files scattered across email threads, shared drives, and personal folders, your team works inside structured Rooms designed for collaboration, organization, and accountability.

Each Room keeps documents organized by file categories, allows team members to collaborate, and records activity so you always know what has been added, changed, or shared.

Whether you're running projects, managing departments, or operating your entire business, Rooms provide a structured environment where your team can work together with clarity and control.

How Teams Use Rooms

Teams create Rooms for projects, departments, operations, or business functions. Each room provides structure for files, collaboration tools, and activity tracking so everyone stays aligned.

Examples include:

Project collaboration rooms

Department document hubs

Client or vendor management rooms

Operations and process documentation

Internal business management rooms

Compliance and record keeping

Every room can be customized to match the workflow your team needs.

What's Included in the Teams & Small Business Subscription?

With a Teams & Small Business subscription you can create secure rooms for different clients, projects, or departments and invite trusted people to participate.

Team Collaboration

Rooms allow teams to work together in a structured environment without relying on email attachments or scattered file shares.

Team members can:

  • Upload and organize documents
  • Share files with the team
  • Collaborate on project materials
  • Maintain shared resources and documentation
  • Ensure everyone works from the latest information

Access permissions ensure the right people can contribute while protecting sensitive documents.

Secure and Private

Organized File Categories

Inside every room, files are organized using file categories. Categories create a clear structure so documents are easy to locate and maintain.

Examples for a small business project room:

Planning

  • Project proposals
  • Requirements documents
  • Scope definitions

Design

  • Mockups
  • Technical designs
  • Architecture diagrams

Operations

  • Task lists
  • Vendor contracts
  • Implementation guides

Reporting

  • Progress reports
  • Budgets
  • Final deliverables

Categories keep work organized and ensure team members always know where documents belong.

Activity Tracking and Transparency

Every room includes activity tracking, providing visibility into what is happening within the workspace.

You can see:

  • When files are uploaded or updated
  • Who added or modified documents
  • When collaborators access files
  • Changes made within the room

This activity history creates transparency and helps teams stay coordinated without constant check-ins.

Secure and Private

Managing Team Workspaces

Teams can easily manage rooms, documents, and users as projects and business needs change.

Administrators can:

  • Create rooms for projects, departments, or clients
  • Define file categories and structure
  • Add or remove team members
  • Manage access permissions
  • Monitor activity and participation

This allows teams to maintain an organized environment even as projects grow or evolve.

Secure and Private

Team & Small Business Room Experiences

Your subscription includes room templates designed for collaborative teams and small businesses. You can use these templates or create rooms from any available experience.

Example: Project Collaboration Room

A startup product team launches a new project.

They create a Product Launch Room with categories such as:

  • Strategy and planning
  • Product specifications
  • Marketing assets
  • Vendor agreements
  • Launch reports

The product manager uploads planning documents, the marketing team adds campaign assets, and leadership reviews progress through shared reports.

Everyone works within the same organized space, keeping the project coordinated and transparent.

Example: Department Operations Room

A small business creates a Human Resources Room to manage employee documentation.

File categories include:

  • Hiring documents
  • Employee onboarding
  • Policies and procedures
  • Benefits information
  • Training materials

HR staff upload new policies and training guides while leadership has visibility into updates and compliance documents.

Example: Client Management Room

A consulting firm creates a Client Room for each engagement.

Categories include:

  • Contracts and agreements
  • Project deliverables
  • Client communications
  • Research and analysis
  • Final reports

Both the consulting team and client stakeholders can access the room, ensuring all documents and deliverables stay organized throughout the project.

Built for Small Teams and Growing Businesses

The Teams & Small Business subscription is designed for organizations that need structure without unnecessary complexity.

It works well for:

  • Startups and small companies
  • Consulting teams
  • Marketing and creative agencies
  • Small professional firms
  • Project teams inside larger organizations
  • Department collaboration hubs

Rooms provide the structure needed to manage documents, workflows, and collaboration in a secure environment.

Secure and Private

Simple, Flexible Scaling

Your subscription grows with you.

You can:

  • Add new rooms as projects or departments expand
  • Invite additional users as your team grows
  • Adjust resources whenever your needs change

This flexibility allows small teams to start simple while maintaining the ability to scale.

Secure and Private
Secure Collaboration for Real Work

The Teams & Small Business subscription brings structure, organization, and security to the way your team manages documents and collaborates.