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Posted: November 1, 2025
Effective: November 1, 2025
SecureRoomz is committed to protecting your privacy. Our platform provides secure online rooms for collaboration, document management, and professional file sharing. This Privacy Policy explains how we collect, use, and protect your personal data and uploaded content when you use our website and services ("Services").
We collect information to provide, maintain, and secure our Services. This includes:
Account Information
When you register, we collect your name, email, business contact details, and payment information. This enables us to authenticate your account, process payments, and communicate with you.
Uploaded Files and Room Data ("Your Data")
Our Services allow you to upload, organize, and share documents, spreadsheets, reports, contracts, and other professional materials within invite-only rooms. We store this information indefinitely unless a room or file is deleted, in which case it is retained according to our retention policy. Activity logs track who accessed, uploaded, modified, or viewed files to maintain security and support reporting.
Device and Usage Information
We collect technical data about your device and browser, including IP address, browser type, and referral source. This information helps detect abuse, troubleshoot issues, and improve system performance.
Cookies and Analytics
We use cookies to remember login sessions, understand site usage, and enhance your experience. You may disable cookies, but some functionality may be limited.
We use the data we collect to:
We do not sell your data, and files are never publicly accessible.
Room Access and Permissions
Only users explicitly invited to a room can access its content. Room administrators can manage room membership and permissions but cannot access individual account data unless authorized by the user through a support request.
Trusted Third Parties
We engage carefully vetted providers, such as cloud hosting and technical support services, to operate our platform. These providers are contractually required to protect your data and act only under our instructions.
Legal Compliance
We may disclose information when required by law or to comply with valid legal processes.
Corporate Transactions
If SecureRoomz undergoes a merger, acquisition, or asset sale, your data may be transferred as part of that transaction. We will notify you beforehand.
All data is stored in U.S. based Microsoft Azure data centers with encryption at rest and in transit. Uploaded documents are encrypted, and all system activity is logged for traceability.
You can:
Room data is retained indefinitely unless a room is deleted, after which files and data are removed according to our retention policy, subject to limited backup or legal exceptions.
You have rights over your personal data, including the ability to:
Room administrators can only manage room membership and access, not personal account information. Individual users can request access or deletion of their personal data via privacy@secureroomz.com.
We may engage subprocessors (e.g., cloud hosting, technical support). All subprocessors are contractually obligated to maintain data security and confidentiality.
We may revise this Privacy Policy periodically. If changes significantly affect your rights, we will notify you via email or within the platform before the new terms take effect.
For questions about privacy or to contact our Data Protection Officer: privacy@secureroomz.com.
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